Concave XXXVIII

February 23 - 26, 2017
The Greenwood Inn & The Jameson Inn and Suites
Formerly the Baymont Inn and Suites
Formerly the Best Western Motor Inn
Home of Concave for the past seven years
Bowling Green, KY

What is Concave?




Kentucky's Longest Running Science-Fiction Convention is not your average Convention. Each year during the last full weekend in February we create a Science-Fiction Fan Utopia. Our all volunteer staff is made up of our members. We are a not for profit convention and no one is paid. This “Relax-a-Con” is not about celebrity guests, or panels. We are about having a great weekend with like-minded folks from Science-Fiction and Fantasy Fandom. There are themed parties, an art show, vendors, a world class hospitality suite, and our house band FIVE YEAR MISSION performs on Saturday Night after the Art Auction. Membership is required for access to the Convention Hotel and includes our access to our Consuite; with all you care to eat and drink.

 

In addition Concave is a non-profit corporation and donates to Caveland Area causes and charities.


Thursday Night


You wanted more, well you got it! Join us Thursday night for a Bonfire and Chili Cookoff. You got skills with Chili? You need another night of Concave? This is your Answer!!


Registration


Pre-registration (Until January 31st, 2017):
$40 – Adult
$30 – Under 21

At the Door:
$45 – Adult
$35 – Under 21

Checks made payable to CONCAVE should be mailed with a complete list of who you are paying for to:

Concave Intergalactic Headquarters
124 Fairlawn Ave
Lexington, KY 40505-3224


Memberships and Vendor Rooms are non-refundable but may be transferred or applied towards the next year.


Back again this year... Pay for your membership ONLINE !!!

You must specify the names of each Child and Adult you are paying for in the notes for seller portion of your PayPal payment.

There are a limited number of Vendor Rooms so they MUST be pre-approved with Claude (concaveky@gmail.com"); unapproved Vendor Room payments will be refunded. Begrudgingly. Because that is irritating. Just email Claude first and make sure there is room at the Inn.

Membership Options


Single Day Passes


Due to the nature of our all inclusive Consuite it is not fiscally feasible to offer one day passes. Late Memberships are offered at a discounted rate on Sunday beginning at 12AM.


Our Hotel


The Greenwood Inn / The Jameson Inn and Suites

166 Cumberland Trace Road
Bowling Green, KY 42103
Phone: (270) 282-7130

ROOM RATES:
Thursday Night: Single-Quad $50 Suite $90
Friday Night: Single-Quad $80 Suite $120
Saturday Night: Single-Quad $80 Suite $120
Furniture Removal is additional $125 per room

Two Night Minimum Stay Required
Free Wi-Fi and Late Check Out upon request

Cancellations can be made at no charge up until the Wednesday before the event (February 22th, 2017).
Reservations are held until 6pm on your scheduled arrival date. If you are arriving after 6pm the hotel may require a one night deposit.

All Atrium Party or Vendor rooms (aka in the Concave Village) must be reserved through Claude. ( concaveky@gmail.com)


Art Show

 

To receive a copy of the Concave Art Show Rules, Bid Sheets, Control Sheets, Hanging Fees, and Shipping Information contact: Curt and Kim Payne (concaveartshow@gmail.com)
Space is limited so make your reservations early!


Gaming Program

 

The Concave Gaming Program is very informal. There are no sponsored tournaments or prizes. Just a bunch of gamers doing there thing in the game rooms provided by Concave. If you are interested in running a particular game or tournament. You can contact our Game Master Doug Smith. (concavegm@gmail.com)


Huxter Room

 

Our vendor area is comprised of one main open atrium room. We convert this area into our Concave Village; with vendors, parties, game rooms, and our Consuite all in one central location. A limited number of vendor rooms are available at a cost of $220 per room. Vendor rooms are fully furnished hotel rooms that face the Concave Village area and include up to three 8 foot tables. Arrangements can be made to have some or all of the furniture removed from the room with the hotel; which charges a $125 fee for the furniture removal. Vendor costs do not include membership(s); which are mandatory for all attendees. For more information or to book a table contact: Claude Miles (concaveky@gmail.com)

Copyright 2016-2017 Concave